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Withdrawal Policy

Student Withdrawals

University’s Policy for reimbursement of Tuition, Fees, Room, and Board

REFUND POLICY
Withdrawals from courses after the drop/add period may be subject to full fee refunds for the following reasons:

  1. Student’s involuntary call to active military duty.
  2. Death of the student or member of his/her immediate family (parent, spouse, child, sibling).
  3. Illness of the student of such severity or duration, as confirmed by a physician, that completion of the semester is precluded.
  4. Cancellation of the course(s) by the University.
  5. Exceptional circumstances, upon approval of the University President or his/her designee.

Refunds will be calculated as follows:

  1. 100% of tuition charges if the student withdraws on or before the first day of classes.
  2. Up to 90% of tuition charges if the student withdraws within two weeks after the first day of classes.
  3. Up to 50% of tuition charges if the student withdraws the third or fourth week of classes.
  4. Up to 25% of tuition charges if the student withdraws between the fourth week and the end of the eighth week of classes.

First-time student are eligible to receive a pro-rata refund if they withdraw on or before the tenth week of classes.

Refunds will be processed if written notice of withdrawal of enrollment from the University is received from the student and approved prior to the end of the eighth week of classes for full semesters, or a proportionately shorter period of time for the summer term(s).  Such written notice by mail or in person must be received by the Student Accounts Office prior to the end of the eighth week of classes or by an announced date for the summer session.  An administrative fee of $100 will be assessed and will be deducted from the amount to be refunded to the student.  There will be no refund of Institutional paid or waived charges; or late registration and late payment fees.
Refunds must be requested at the Student Accounts Office.  Proper documentation must be presented when a refund is requested.  A waiting period for processing may be required.  Refunds will be applied against any University debts.

Once it has been determined through the university’s refund policy that a student is eligible for a refund and the student is a recipient of Title IV financial aid, the refund priority policy applies in this order:

  1. Federal SLS Loan
  2. Unsubsidized Federal Stafford Loan
  3. Subsidized Federal Stafford Loan
  4. Federal PLUS Loan
  5. Unsubsidized Federal Direct Stafford Loan
  6. Subsidized Federal Direct Stafford Loan
  7. Federal Direct PLUS Loan
  8. Federal Perkins Loan
  9. Federal Pell Grant
  10. FSEOG
  11. Other Title IV Aid Programs
  12. Other Federal, State, Private, or Institutional Aid
  13. The Student

When a student is required to withdraw for disciplinary action, he forfeits his legal rights and privileges as a member of the University Family, as well as fees paid toward assessed charges.  There will be no reimbursement of tuition, fees, charges, or any other payments made to the University in the event the operation of the University is suspended at any time as a result of any act of God, strike, riot, disruption, or for any other reason beyond the control of the University.

RETURN OF TITLE IV FUNDS DUE TO STUDENT WITHDRAWAL POLICY

Any financial aid recipient who withdraws from Bethune-Cookman University prior to the scheduled end of an academic semester will involve the following departments.

  1. Academic Advisor
  2. Office of Student Financial Aid
  3. Student Accounts Office
  4. Student Affairs Office
  5. Office of Academic Affairs
  6. Registrar’s office

The Student Accounts Office will review the accounts of students who officially withdraw to determine if they are due an adjustment of tuition, fees, room and board charges.

Financial aid recipients will also have their awards adjusted based on the number of days of attendance.  This is due to federal regulations that govern the Return of Title IV funds due to withdrawal.  Title IV programs are funded by the federal government.

To comply with the regulations, the Office of Student Financial Aid must calculate the percentage of financial aid “earned” based on the date of withdrawal.  The unearned portion must be returned to the appropriate aid programs.

The RETURN OF FUNDS POLICY will have the following steps:

  1. Determination of Withdrawal Date:  For students who officially withdraw, a Withdrawal Form is obtained by the student from the Office of Student Financial Aid.  This office will indicate on the form the date of withdrawal.  This form is then taken to the Students Accounts office; to Student Affairs; to Academic Affairs and Registrar’s Office.

    For students who unofficially withdrew, the withdrawal date will be the midpoint of the semester since the university is not required to take attendance by an outside entity.
  2. Determination of percentage of aid earned:  The withdrawal date is used by the Office of Student financial Aid to determine the percentage of the semester completed by the student.  The percentage of Title IV aid earned is equal to the percentage of the semester completed by the student.

    If the withdrawal date occurs before the student completes 60% of the semester, then the percentage earned is equal to the percentage of the semester that was completed.  If the withdrawal date occurs after the student has completed more than 60% of the semester, then the student has earned all Title IV aid for the semester.
  3. Determine the amount of aid earned:  The amount of Title IV aid earned by the student is determined by multiplying the percentage of Title IV aid earned by the total of Title IV program aid disbursed plus the Title IV aid that could have been disbursed to the student or on the student’s behalf.  Federal Work-Study funds are not included in the calculation.  The Office of Student Financial Aid will use software provided by the Department of Education to make the necessary calculations.
  4. Determine the amount of aid unearned to be returned:  If the student receives less Federal Student Aid than the amount earned, then the school can disburse the earned aid that was not received providing the eligibility criteria have been met.
  5. If the student receives more Federal Student Aid than the amount earned, then the school and the student will return the unearned funds in the following order up to the net amount disbursed from each source:

a.    Unsubsidized Federal Stafford Loans
b.    Subsidized Federal Stafford Loans
c.    Unsubsidized Direct Stafford Loans
d.    Subsidized Direct Stafford Loans
e.    Federal PLUS Loans
f.    Direct PLUS Loans
g.    Federal PELL Grant
h.    Academic Competitiveness Grants
i.    National Smart Grants
j.    Federal Supplemental Educational Opportunity Grants

For more information about the Withdrawal process please contact you advisor and Registrar.

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