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Hurricane Emergency Plan Teams


The President of Bethune-Cookman University has designated the Executive Vice President for Finance and Administration as the Plan Coordinator for the University’s Hurricane Emergency Plan. During a University-recognized state-of-emergency, the Plan Coordinator has supervisory responsibility over all departments and all personnel who make up 2 officially constituted teams. These two teams are the Hurricane Emergency Preparedness Team and Emergency Essential Personnel Team. Assessments and decisions reached by the membership of these teams will be forwarded by the Plan Coordinator as recommendations to the University President. The following individuals constitute the membership of the University’s Hurricane Emergency Preparedness Team. These individuals are responsible for making assessments and, subsequently, decisions during the four distinct stages of the Hurricane Emergency Plan. The 4 stages of the Hurricane Emergency Plan are (1) Pre-season Preparation, (2) Threat assessment, (3) Class Cancellation, (4) and University Closure:

  • Executive Vice President for Finance and Administration
  • Vice President for Student Affairs
  • Vice President for Academic Affairs
  • Vice President for Institutional Advancement
  • Chief Information Officer
  • Director, Campus Security
  • Director, Physical Plant
  • Director, Human Resources
  • President, Student Government Association

The following individuals constitute the membership of the Essential Emergency Personnel Team. These individuals are responsible for implementing detailed procedures for their specific area of responsibility, including General Hurricane Response Protocol. Each of the following individuals may require and, as such, identify additional staff within his/her area to assist in the implementation of the Hurricane Emergency Plan.

  • Executive Vice President for Administration and Finance
  • Vice President for Student Affairs
  • Chief Information Officer
  • Director, Campus Security
  • Director, Physical Plant
  • Director, Network & Telecommunications
  • Director, Public Relations
  • Director, Counseling Center
  • Director, Student Health Services
  • Director, Dining Services
  • Director, Transportation
  • Dean of Men
  • Dean of Women

Responsibilities

     President:

        A. Pre-approve broad policies relative to hurricane preparedness.
        B. Make the decision for campus evacuation.
        C. Communicate decision to the campus, community, and media

    Vice President for Academic Affairs:


        A. Recommend/communicate, if warranted, cancellation of classes
        B. Inform Deans/academic departments of decision /timeline to evacuate campus.

    Executive Vice President for Finance and Administration:

        A. Communicate with President and advise on the University’s state of readiness
        B. Communicate with Hurricane Teams.
        C. Communicate emergency instructions to department heads / directors under the Administration and Finance section.
        D. Communicate with official building contacts

    Vice President for Student Affairs:

        A. Remain in contact with the President's Office.
        B. Implement any action necessary to evacuate students from the campus.
        C. Develop identification program for residential students who do not have transportation for evacuation.
        D. Coordinate with Dean of Men and Women, and other Directors and supervisors within area of responsibility

    Associate Vice President for Institutional Advancement/Public Relations:

        A. Develop and implement communication plan for campus evacuation, return to campus, and media communications during assessment stage and following emergency period.
        B. Periodically check with the Hurricane Emergency Preparedness Team regarding announcements to be made during and after hurricane conditions

    Director of Physical Plant:

        A. Oversee overall hurricane disaster preparation.
        B. Communicate with the City of Daytona Beach and Volusia County Emergency Management Office.
        C. Procure, store and maintain in an operable condition all supplies and equipment necessary for this plan.
        D. Take necessary steps to effect hurricane defense measures
        E. Inventory and stock/replenish food, water, and supply stores.

    Chief Information Officer:

        A. Test all Emergency Telecommunications equipment
        B. Begin backups of all data center systems and store off site.
        C. Establish communications for Emergency Command Center.
        D. Begin preparations for shut down of data systems, if necessary
        E. Work with Director of Public Relations for updates to University Website
        F. Keep information up-to-date on web and email as it comes available
        G. Work with Vice President for Academic Affairs for academic updates

    Director of Campus Security:

        A. Assists Director of Physical Plant in implementation of plan.
        B. Takes necessary steps to effect hurricane preparation measures
        C. Maintain communications with Emergency Management Center

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