Frequently Asked Questions
What does HIPAA's Privacy Rule cover?
HIPAA's Privacy Rule covers the use and disclosure of Protected Health Information by Covered Entities.
Is the Student Health Center covered under HIPAA?
Does HIPAA's Privacy Rule change or modify any of FERPA's provisions regarding the use or disclosure of "Medical Records" or "Education Records?"
If a student-athlete is seen in the Student Health Center, are the records covered by HIPAA or FERPA?
Are hospitals and private physicians to whom the Student Health Center may send a student for treatment covered by HIPAA?
Are records (x-rays, test results, treatment and treatment records) that hospitals and physicians send to the Student Health Center protected by HIPAA?
Yes, these records are protected by HIPAA when they are in the possession of the hospital or private physician, which are Covered Entities. The hospital or physician may send a copy of these records to nurses or physicians at the Student Health Center, without a HIPAA Authorization, when the Student Health Center maintains these records for treatment purposes. Once these records become a part of the student health records they are maintained by the Student Health Center, they will either be considered a "Medical Record" or an "Education Record" under FERPA and, therefore, would be subject to FERPA's requirements for written Consent by the student before they can be inspected or released.
Can the Student Health Center release health care information (such as immunization records or laboratory test results) to students, who sign a Consent for Release and Disclosure?
May Student Counseling Services send a student's counseling records to another counselor or health care provider?
Is it necessary for the Student Health Center to give students a Notice of Privacy Practices?
May the Student Health Center, disclose student health information to parents?
May the Student Health Center disclose student health information to law enforcement officials?
May the Student Health Center disclose student health information in an emergency or crisis situation?
May the Student Health Center disclose student health information to the Dean of Students?
Yes. A student's relevant health information may be disclosed to the Dean of Students in the event of an emergency or as dictated by the Student Handbook and the Student Code of Conduct, to ensure that the appropriate response and follow-up measures are taken to protect the health and safety of the student, other students and members of the college community. Please refer to the Student Handbook and the Student Code of Conduct for additional information.