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A-Z Glossary



A

Academic Advisor
Each student is assigned an advisor at the time of admittance to the University. Advisors are assigned according to the student’s major. Advisors are also assigned to undecided majors. The advisor will give advice on required courses and other pertinent academic information. It is the responsibility of the student to review his or her progress each semester with the advisor and to keep informed of changes, procedures, and regulations which may affect successful pursuit of a university degree.

Academic Probation and Dismissal
Students will be placed on academic probation or dismissed from Bethune-Cookman University for failure to maintain satisfactory academic progress.  The minimum acceptable academic standing is 1.85 for freshmen, 2.00 for all other classifications.

Semester Hours

0 - 27
28 - 57
58 - 91
92 and up
Class

Freshman
Sophomore
Junior
Senior
Minimum Acceptable
Standing
1.85
2.00
2.00
2.00
Probation Automatic

Below 1.85
Below 2.00
Below 2.00
Below 2.00
Dismissal

Below 1.25
Below 1.75
Below 1.80
Below 1.90

Adding a Class
Students desiring to add a course may do so only during the “Change of Program” period, from the first day of classes until the last day of the add period as published in the official University
calendar and/or registration instructions. Approval of the student’s academic advisor is necessary before any course change can be made. Added courses are not completed until appropriate forms are submitted to the Office of the Registrar.

Add/Drop Forms
This form is used to make changes to the students’ schedule. Students retrieve Drop/Add Forms from their major area advisors.  Students and major area advisors fill in classes to be added or dropped. Major area advisors must sign the form.  The instructor and the student's advisor must sign the form to indicate approval to add or consent to drop class(es).  Students take completed drop/add form to the Registrar’s Office or to the designated location.  Students may add classes to their schedules until the end of the first week of classes.  Students may drop classes until the deadline date (please see the current academic calendar). Fees will be assessed, however, if students do not drop classes by the end of the first week of classes.

Application for Graduation
Senior students (92 or more cumulative earned hours) must meet with his/her academic advisor, complete an Application for Graduation Form, and submit the form to the Office of the Registrar one semester prior to the semester of graduation.  The actual deadline date will be posted on the current academic calendar.  The degree application must list any courses that remain for the student to meet his/her major graduation requirements. The Registrar’s staff reviews the degree application for general education courses, conducts individual interviews with applicants, and notifies the academic advisor and the student of any deficiencies.  If an applicant does not graduate as indicated on the application form, he/she must complete another graduation application.  The graduation application is available in the Office of the Registrar and online at http://www.cookman.edu/documents/registrar_docs/DegreeApp08.pdf

The complete list of graduation requirements is listed in the current Undergraduate Academic Catalog at http://www.cookman.edu/academics/catalog/index.html.

B

Blackboard – How to sign on to Blackboard (source:  Academic Computing)

  1. Access Blackboard from http://elearning.cookman.edu or from http://www.cookman.edu.
  2. Login to Blackboard
    • Username: lead-in zeros and your Wildcat Web, in total 9 digits (e.g., 000032145 or 000463217)
    • Password: same as your Wildcat Web PIN if this is your first-time login.  Otherwise, you can use your existing password.
    • If you do not remember your PIN or forget your password, click the link of “Forgot password?” right next to the Password box.  You will then be directed to reset your password.  You’ll need to provide your First Name, Last Name, and Cookman Email Address/or your Blackboard Username.
  3. Call B-CU Blackboard User Support directly, 24 hours a day, 7 days a week:  1-866-223-0140 for Blackboard password assistance or Blackboard browser setting issues.

C

Course Adjustment (Add, Delete, Cancel)
Faculty members may not change published class schedules without going through proper channels. The procedure for making changes in published class schedules may start with the faculty member presenting an Adjustment to Course Offering Form to the appropriate department head. If the department head approves the request, the faculty member then presents the form to the academic school dean for a second approval and submission of the request to the Registrar.

Course Equivalency
The Office of the Registrar evaluates transfer transcripts for credit to determine if courses are equivalent to the B-CU general education courses.  The Admissions Office sends transfer transcripts to the Office of the Registrar after students have been admitted to the University.   The Admissions Office will send a copy of the transfer credit evaluation report to the student.

Academic advisors will complete a Major Course Evaluation Form when evaluating transfer transcripts for course equivalency.  The student’s major area advisor, the department head, and the dean of the academic school which offers the substituted course must sign this form. The form must then be submitted to the Office of Academic Affairs for final approval.  The Academic Affairs Office will forward the form to the Registrar’s Office, which will maintain a copy in the student’s file.

Course Override 
Students may request to add a class that is full.  Students must retrieve the Course Override Form from the instructor or the academic school offering the course that the students are trying to add. The instructor of the course and the instructor’s academic dean must sign the Course Override Form.  The academic dean will forward the Course Override Form to the Registrar’s Office or to the designated location.  Students may submit Course Override Forms to add classes until the end of the first week of classes.

Course Substitution
Students may request that a course previously taken at another institution or at Bethune-Cookman University be used in place of specific course or degree requirement for a program at BCU.   Students must obtain the Course Substitution Request Form from the Registrar’s Office and obtain appropriate signatures (approval) as indicated on the form: major area advisor, the department head of the area responsible for the substituted course, and the dean of the academic school which offers the substituted course.  The form must then be submitted to the Office of the Vice President for Academic Affairs for final approval.

D

Dismissal Appeal
Any dismissed student may appeal his or her dismissal to the Academic Appeals Committee for
continuation of his or her enrollment. Student must write to the university in the care of the Vice President for Academic Affairs (VPAA).  The committee may permit the student to continue for one additional semester.

All appeal letters should be sent to the VPAA no later than the first day of the registration period for the semester the student wishes to return to the University. If readmitted, the student resumes the exit cumulative grade point average (CGPA) probationary status with a maximum load of 15 semester hours. Failure to achieve the CGPA required during the semester of readmission will result in dismissal from the University, except in cases where the student achieved at least 3.00 average during that semester. If readmitted, the student is obligated to demonstrate significant progress at the end of the term in order for continuous enrollment to be permitted.

Diplomas
Diplomas are not released to graduates until all grades (including transfer grades) and test scores
have been posted to the transcript. All final financial obligations, including the Financial Aid
Exit Counseling Session, must be satisfied through the Student Accounts Office and the Financial Aid Office before a graduate’s diploma can be released.   Graduates may request a duplicate diploma for a fee.  Students may access the Duplicate Degree Application on the Office of the Registrar website.

Dropping a Class
A student desiring to drop a course should initial drop procedures with the classroom instructor.  Approval by the student's academic advisor is also required. 

A course may be dropped from the first day of classes to the end of the second week after mid-term exams as defined in the University calendar on registration procedures. 

No student will be allowed to drop courses that would cause them to be classified below full time status.  Students MUST carry at least 12 credit hours per semester.  Special circumstances will be considered (i.e. student only needs 1-11 hours to graduate).  Drops are not official until appropriate forms are completed and submitted to the Office of the Registrar (Approved Fall 2010; effective Spring 2011 Semester).

E

Enrollment Verification
The Office of the Registrar has authorized the National Student Clearinghouse to provide enrollment verifications. Students, parents, and financial agencies may contact the National Clearinghouse at www.enrollmentverify.org.  Students may obtain letters from the Office of the Registrar in cases of emergency.   Otherwise, students are encouraged to contact the National Student Clearinghouse.

F

Full-time Course Load: In Fall and Spring semester, a full-time course load is 12 or more semester hours.  For Summer Session, full-time course load is 9 semester hours.
G

Grade Appeal
A student has the right to appeal decisions regarding the final grade(s) in a specific course. Before initiating a petition for appeal, the student should attempt to resolve the problem with the instructor and/or department chair and school dean. If the student is unable to have the situation resolved at these levels, he or she may file an official Grade Appeal. Grade appeals must be initiated within 6 weeks after the conclusion of the semester in which the course(s) was taken.  Steps in the grade appeal process are listed in the current undergraduate academic catalog.

When students change their major from one academic school to another, a maximum of eight failed credit hours (or two courses where the final grade is either a D or an F) in the former major may be “forgiven.” “Forgiven” grades are not calculated in the cumulative grade point average.

It is the responsibility of the student to initiate the process of "Grade Forgiveness” through the Office of the Registrar, after having officially changed the major. The student obtains the form from the Office of the Registrar, secures the required signatures of the advisor, department head, and the Vice President for Academic Affairs.  The student’s transcript will show that he or she has enrolled in and passed at least one course in the new major at the time the Grade Forgiveness form is submitted to the Office of Academic Affairs.

I

“I” (Incomplete) Grades
Instructors may issue “I” or Incomplete grades to students who, for legitimate reasons, have not completed coursework at the time final grades must be submitted. At the time the request is made, the student must be passing the course with the required minimum grade for the course. At the discretion of the instructor, an “I” grade may be given to a student who is experiencing extraordinary personal challenges but who has not formally requested an Incomplete grade.

It is the student’s responsibility to initiate action to remove “I" grade(s). Students receiving one or more "I" grades must report to the instructor(s) who issued the grade(s) within the first week of classes in their next semester of enrollment. The assignments needed to remove the "I" grade(s) must be completed within the first six weeks of the semester of re-enrollment. Failure to follow through with the steps to remove “I” grades will cause ‘I's to automatically change to ‘F' grades. 

Faculty and students must check the current academic calendar for the appropriate deadline dates.  Faculty must obtain a blank “Change of Incomplete Grade Form” from the Office of the Registrar, and submit the completed form back to that office by the appropriate deadline.


Independent Study
Bethune-Cookman University courses may be offered as on an independent study basis by full-time faculty.  Courses may be taken as independent study courses only during the student's final two semesters and only if there is an absolute need for the course in order to satisfy major area requirements for graduation.  The Independent Study option must be approved by the instructor, the department head, the school dean, and the vice president for academic affairs.  The instructor and the student must obtain the Application for Independent Study Form, available in the Office of the Registrar, obtain the required signatures, and submit the completed form back to the Office of the Registrar.

Independent Study courses should be limited to one (1) in a student's major program of study.  A student will pay the normal course fee for an Independent Study course.  This option will not be granted if the course is being taught during the same semester at any Bethune-Cookman University location within a 60 mile radius of where the student normally attends class. Under no circumstances will Independent Study option be approved after two weeks from the start of a semester or after the first week of a summer session.

P

Part-Time Course Load: Students registered for less than 12 semester hours.

R

Repeating Courses
Students are required to earn, at least, a grade of "C" in their major fields of study.  The University will only compute the hours earned from the higher grade in the calculation of the cumulative grade point average (GPA). If a student makes the same grade in the repeated course, the grade for the repeated course will NOT be recalculated into the student’s GPA.  All grades, courses, and hours attempted and earned remain a part of the student's permanent record.

Students are required to earn a grade of “C” or better in English, mathematics, reading, and speech courses:  EN 131, 132, OR (EN 134 & 135 honors), MA 131, 132, OR (MA 135, 136 OR MAB 138) OR (MAT 131 & 134), (MA 141 & 142, honors),  RE 260, (RE 261 honors), and SC 230 (SC 240 honors).   Students will be required to repeat these courses if they earn a grade of “D” or  “F.”

Re-admission
Students who are inactive (not registered) with the University for one semester must complete an Application for Readmission. The form is available in the Office of the Registrar.  An Application for Readmission must be submitted by July 30 for the fall semester or by November 30 for the spring semester. There is no fee to reapply.

In order to reenter the University following at least one semester ofacademic or disciplinary dismissal, a student must complete a re-admission application.  When a student fails to enroll for classes at the University for two consecutive semesters, he or she must apply for readmission and pay a nonrefundable application fee of $25.00.

Students who have not enrolled at the University for five or more years are responsible for completing the most recent curriculum in their major area. Students re-entering the University after 10 years or more will be required, through written and/or oral examinations, to demonstrate proficiency in undergraduate courses previously taken. The student will follow the catalog that is in effect at the time he or she is readmitted to the University.  The Registrar's Office will send a letter of re-admission respond to the student. 

S

Schedule of Classes
To view a semester class schedule, sign on to the Wildcat Web as a Guest or use your login ID and password.  Select the tab “Change the term” to choose a semester, e.g., Fall 2009-2010 semester.  Select the tab “Course Search” for the menu where you can select classes for a specific school, department, instructor, or to view all classes offered for that semester.  This menu also provides class times and days as well as a printable version.

T

Transfer Credit
The Office of the Registrar evaluates transfer transcripts for credit to determine if courses are equivalent to the B-CU general education courses.  The Admissions Office sends copies of the admissions application and transcripts to the Office of the Registrar for evaluation.

The Office of the Registrar will forward a Major Course Evaluation Form to academic advisors to use in evaluating transfer transcripts for course equivalency. 


Transcript Request
Official transcripts of student academic records, for transfer to another institution or for any other purpose, may be obtained from the Office of the Registrar upon written authorization by the student.  Written requests for transcripts are accepted by mail, fax, or walk-in.  Email requests are not accepted by the University.  As a safeguard against improper disclosure of academic information, no transcript request will be accepted over the telephone. The request form may be obtained from the Registrar website http://www.cookman.edu/academics/registrar/index.html or in the office lobby. Bethune-Cookman University also provides online transcript ordering through the National Student Clearinghouse.  Requests for official transcripts cannot be granted if the student has a balance.

A transcript of a student's record, received from another university or college, becomes a permanent part of the student's file at Bethune-Cookman. The transcript cannot be forwarded to another institution. Should a student need a copy of his/her high school transcript, he or she must make an original request from the institution.

W

Withdrawal
To successfully withdraw from the University, students must follow prescribed steps. Failure to follow the process to the end may result in unnecessary charges to the student’s account and/or failing grades. A student who wishes to withdraw from the University should pick up a Withdrawal Form from the Center for Career and Program Services or the Office of the Registrar. The Withdrawal Form requires several clearances and the form cannot be processed without each required signature.

If final examinations are scheduled to take place 10 days or less at the time the student begins the withdrawal process in either the Fall or Spring Terms, he or she will not be allowed to withdraw from the University. If final examinations are scheduled to take place 5 days or less at the time the student begins the withdrawal process during either the Summer A or B Term, he or she will not be allowed to withdraw from the University.

Proper withdrawal from the University will result in a notation of “W” being placed beside each course the student enrolled in the semester or summer term of the withdrawal. Failure to properly withdraw will result in F grades for each course.  Click here for the Student Withdrawal Form.

Students that must leave the University without completing the Student Withdrawal Form must send a written statement to the Office of the Registrar by email or fax stating that they are withdrawing for the semester.  It is the responsibility of the student to contact  the offices of Student Accounts and Financial Aid in order to take care of any financial obligations to the University.

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