Welcome. How may we serve you?
Feedback

Higher Education Act Compliance

Topic
Key Information
Responsibility
Status
1. Student Aid Improvements
The institution must evaluate the possible impact on, and demand for your institutional aid as a result of the many changes made in student aid, including changes made to the need analysis.
Finance &
Adminstration /
Financial Aid
Impact evaluated by Financial Aid Director: Although Pell Grant amounts and Stafford Loan amounts have been increased, the demand on institutional aid will be one of greater significance, given the financial stress on the economy as a whole. corporate giving is down, private fund giving (i.e. UNCF) is down, and new regulation regarding loan interest repayment will cause increased payments to students while still in college.
2. Transfer of Credit
Become familiar with provisions for the publication of college cost watch lists and price calculators, and take note of the use of a new, standard net price calculation.
Institutions must post on their websites a net price calculator no later than two years after the Secretary of Education develops a model net price calculator.
The model calculator is to be developed by August 14, 2009.
Registrar's Office /
Academic Affairs /
CIT
Fee Schedule

Web interface will be developed to connect with the US Dept. of Education model calculator once the calculator is functional.

3. College Costs
The institution must evaluate the possible impact on, and demand for your institutional aid as a result of the many changes made in student aid, including changes made to the need analysis.
Finance &
Adminstration /
Financial Aid
Impact evaluated by Financial Aid Director: Although Pell Grant amounts and Stafford Loan amounts have been increased, the demand on institutional aid will be one of greater significance, given the financial stress on the economy as a whole. corporate giving is down, private fund giving (i.e. UNCF) is down, and new regulation regarding loan interest repayment will cause increased payments to students while still in college.
4. Textbooks
The institution must begin preparations to assure that by July 1, 2010, required information about textbooks will be posted on the website and provided to the bookstore. Colleges will be required, “to the maximum extent practicable,” to disclose information on required textbooks on all internet-based course schedules.
Bookstore / Academic Affairs / CIT
Will be published on the Web in May of 2010
5. Crime Reporting

The institution must assure that campus officials responsible for preparing required reports are aware of additional hate crimes to be included in campus crime reports. The new law makes several changes to the campus crime provisions (commonly referred to as the “Clery Act”) of the Higher Education Act.

  • Safety Report Polices: Current requirements regarding campus law enforcement policies would be expanded to include plans for coordination with state and local law enforcement agencies for the investigation of alleged criminal offenses.
  • New Hate Crime Reporting: The list of hate crimes to be reported is expanded to include four new crimes: larceny-theft; simple assault; intimidation, and destruction, damage, or vandalism of property.
  • Emergency Procedures/Notification: Institutions must prepare a statement of campus policies regarding immediate emergency response and evacuation procedures.
Campus Security / Student Affairs

Security: Chief Mel Williams is the campus official currently responsible for preparing the crime statistics report for B-CU. The campus crime provisions have been made for compliance to the Higher Education Act.

Crime Statistics

6. Campus Emergency Procedures
Institutions must prepare a statement of campus policies regarding immediate emergency response and evacuation procedures. This must include procedures for notifying the campus community “immediately” of a “significant emergency or dangerous situation” “involving an immediate threat” occurring at any of the locations specified in the Cleary Act (i.e. on campus, non-campus buildings or property, and public property). The procedures must be publicized and tested annually.
CIT / Student Affairs / Public Relations
The University’s Emergency Management Plan, procedures processes and alerts relative to weather related emergencies, acts of terrorism and disaster are fully established and published on the campus web site. This information is also accessible at the bottom of any web page on the B-CU website.
7. Consumer Info.
The institutions must assure that campus officials responsible for preparing required reports are aware of new IPEDS collection items for 2008-09. In the college cost section of the new law is a lengthy list of information about each intuition of higher education that is to be posted on the Department of Education’s College Navigator Website.
Office of Institution Research, Planning & Accreditation (OIRPA) / Assessment Office
Admissions, Registrar, and HR sector heads modified forms to accurately facilitate the new IPEDS collection items (Sept. 2008). New application is already in circulation.
8. Disaggregation of Graduate Data
Graduation data under the “Student Right to Know” provisions of the law would have to be disaggregated by gender, by major racial and ethnic subgroup, by recipients of Pell Grants, by recipients of a subsidized federal loan who did not receive a Pell Grant, and by recipients of neither a Pell Grant nor a subsidized loan.
OIRPA / Registrar / Financial Aid
Communicated (Feb. 2009) with Registrars Office and Financial Aid office the changes in reporting this spring’s graduates. These changes were implemented in May 2009.
9. Disciplinary Proceeding
The institution must bring campus disciplinary proceedings into compliance.
Student Affairs
Campus Disciplinary Proceedings are in compliance and are posted in the University Catalog.
10. Disclosures to Students
Campus officials must be responsible for required disclosures to students to ensure students are aware of new requirements.
Assessment Office
Disclosures are provided via Student Handbook, University Catalog, University Website and Campus Email.
11. Drug and Alcohol Abuse Prevention

The institution must assure that campus officials responsible for preparing required reports are aware of additional data to be added to the next biennial drug and alcohol review.

  • The number of drug and alcohol-related incidents and fatalities occurring on campus, or as part of an institution’s activities that are reported to campus officials.
  • The number and type of sanctions imposed as a result of such incidents and fatalities.
Student Affairs / Campus Security

The number of drug and alcohol related incidents and fatalities are currently reported by Chief Mel Williams and listed in the B-CU crime statistics report. Chiel Mel Williams is aware of the need to report the number and type of sanctions imposed as a result of such incidents and/or fatalities.

Crime Statistics

12. Drug Violation Penalty Notice
The institution is responsible for required disclosures to students including written notice advising students of the penalties for drug violations.
Student Affairs / Campus Security
Campus Drug Violation Penalty is posted in the University Catalog.
13. Fire Safety
The institution must establish procedures and policies to comply with new fire safety requirements.
Student Affairs / Physical Plant
B-CU have established procedures and policies to comply Fire Safety
14. Lobbying Certification
Each institution must annually “demonstrate and certify” to the Secretary of Education that it has not used any funds under the Higher Education Act to attempt to influence a member of Congress in connection with any federal grant, contract, loan, or cooperative agreement. No student aid funding under HEA may be used to hire a registered lobbyist or to pay for securing an earmark.
President’s Office / Finance & Administration/ Instituional Advancement
All lobbying activities are funded through the Office of Institutional Advancement (IA). The IA budget is entirely funded by the university’s general fund and private funding. No student aid funding is used in this sector.
Ed.Gov has not released a disclosure process to “demonstrate and certify” compliance as of yet, but once it is received, the Executive VP and Vice President of IA will provide the required documentation and certification.
15. Missing Person Procedures
Institutions must establish procedures and policies to address missing persons procedures. Institutions providing on-campus student housing must establish a missing student notification policy and procedures for those who reside on campus. Among other things, the student must be given the option to provide confidential contact information for a person to be notified in the event the student is officially reported as missing.
Student Affairs / Campus Security
University Security is the primary respondent to campus reports to include Missing Persons. The procedures for reporting, preliminary investigations and dissemination of information are established in Security’s Standards of Operation. Procedure for contacting security is posted campus-wide.
16. Peer to Peer File Sharing
The institution must develop a plan to combat illegal file sharing and determine alternatives practicable for your institution. The new law requires institutions to make disclosures to students about institutional policies and sanctions related to copyright infringement.
CIT
17. Post-Graduate Information
Campus officials must be responsible for required disclosures to employment and graduate school/professional education students and institution graduates. Each institution must disclose information about the employment of, and participation in graduate and professional education by its graduates.
Career Services / Registrar / Alumni Affairs / Assessment Office
Assessment Office
The Department of Career and Program Services corresponds with graduates via postal mailings, emails and phone, providing graduate school and employment information. Additionally, the department submits an annual report to the University containing data on employed graduates and those enrolled in graduate school.
18. Teacher Preparation Report Cards
Institutions with teacher preparation programs and that receive federal student assistance will have increased reporting requirements on the Institutional Report Cards. Most importantly, institutions will need to set annual goals regarding teacher development in shortage areas identified by their state, and provide assurances that they are working toward those goals.
School of Education / OIRPA
The Dean of the School of Education has been alerted to the reporting change. The information will also be captured through the annual planning, budget and assessment process.
19. Voter Registration
Since the 1998 reauthorization of the HEA, colleges and universities have been required to distribute hard copies of in-state voter registration forms to students prior to their state’s voter registration deadline. Although the 1998 statute anticipated changes in distributing voter registration forms in the future, it did not specifically state that electronic transmission of the forms was legal. The new law clarifies that e-mail messages with links to the state forms are acceptable, as long as the messages are devoted exclusively to voter registration.
Student Affairs / CIT
Since the 1998 reauthorization of the HEA, colleges and universities have been required to distribute hard copies of in-state voter registration forms to students prior to their state’s voter registration deadline. Although the 1998 statute anticipated changes in distributing voter registration forms in the future, it did not specifically state that electronic transmission of the forms was legal. The new law clarifies that e-mail messages with links to the state forms are acceptable, as long as the messages are devoted exclusively to voter registration.
20. LEAP
The institution must evaluate the possible impact on, and demand for your institutional aid as a result of the many changes made in student aid, including replacement of Special LEAP (a grant program to states to promote innovative college access programs) by Grants for Access and Persistence (GAP); which may change the institution’s relationship with the state grant program. Special LEAP was replaced with a new partnership program called Grants for Access and Persistence (GAP).
Not Applicable
Not Applicable
21. Student Aid Simplification
Simplification initiatives in the new law primarily focus on changes to the Free Application for Federal Student Aid (FAFSA) to ensure it is not a barrier to college access. The new law includes a requirement for the Secretary to evaluate the current financial aid award letters used by colleges with an eye toward creating a single, national disclosure form. Not included in the law, however, are any of the earlier proposals to eliminate several core student aid programs (including Perkins Loans, SEOG, and LEAP) in the name of “simplification.”
Financial Aid / Student Affairs
The B-CU Office of Student Financial Aid is aware of: regulations that will loosen criteria in determining the status of independent students, data is automatically pulled regarding social security benefits, veterans’ status, citizenship status, and draft registration. We concur that these steps are necessary to ensure fewer barriers to college access.
22. Student Loan Sunshine
The law imposes new restrictions on colleges and student loan lenders (both federal and private). In order to prevent conflicts of interest between colleges’ lender relationships and their responsibilities to students, issues addressed include “prohibited inducements” by lenders, new disclosures to borrowers, and requirements for institutional codes of conduct. The law also defines the requirements for preferred lender lists. Under the new law, colleges can be held liable for the actions of certain “institutional-affiliated organizations,” such as alumni associations and athletic booster clubs.
Financial Aid /Finance & Administration / Alumni Affairs
The B-CU Office of Student Financial Aid is aware of regulation that exists to ensure no proper inducement in order for certain lenders to gain favor with the University. We are also aware of the potential ramifications if federal regulations are not adhered to. The University has a MOU with the NAA which is reviewed and updated annually to ensure that the activities of the NAA do not present conflicts of interest related to marketing, funding or any other venture between any of the colleges’ vendors, and especially student lender relationships.
23. Veterans Readmission
The institution must comply with new readmission requirements for veterans. The law includes a new section requiring institutions to readmit veterans who left in order to perform military service.
Academic Affairs / CIT
The only Section of the HEA that applies directly to B-CU is Section 495. This section requires B-CU to adopt formal policies that describe processes that will ensure: 1. That Distance Education Courses have the same standards as face-to-face courses. 2. That the person taking the course is the one who is receiving the credit. Professional Studies can demonstrate the above requirements through its common course syllabi, on-site advisement, on-campus advisement, and administrative oversight site visits. This issue is also addressed in the University Policy and Procedures Manual - under Distance Learning

The latest news from wildcat country...

Athletics
B-CU Looks to Fill Head Coaching Vacancy

With Brian Jenkins stepping down after a highly successful run as head football coach at Bethune-Cookman University, the search has already begun to find his successor to head the Wildcats program.

VIEW ALL NEWS ยป

Search Our Site

Get In Touch

Call Us
(386) 481-2000
Visit Us

640 Dr. Mary McLeod Bethune Boulevard
Daytona Beach, FL 32114View Map